EB DM DOCUMENT MANAGER, ENTERPRISE DOCUMENT MANAGEMENT
eB DM is Spescom Software`s powerful enterprise document management application that enables users to effectively capture, manage, store and distribute all types of documents and content across an enterprise. It efficiently manages the creation, capture and revision life-cycle of documents that range from paper documents to office applications (Word, Excel, PowerPoint) and email to computer aided design (CAD) drawings and geographical information (GIS) data. This means that the organization can use one document management product for all business needs, whether procedures management or imaging for invoice payables, scanned drawings from vendors or in-house engineering departments.
Benefits:
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Built on Microsoft .Net framework ensures scalability for enterprise wide deployment and strong data integrity
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Standard out-of-the-box interfaces results in rapid deployment and a quick ROI
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eB`s API enables integrators to easily create customized solutions or integrate with other business applications allowing users the most appropriate interface for their work
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One document management product for all business needs -- easy access to and management of all documents from engineering drawings and geographic information data to emails and standard office applications
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Customers have a choice of interfaces into the eB DM system.
eB DM comprises the following elements:
Standard Interfaces
Capture Options
Standard Product Integrations
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eB CAD Connect
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eB GIS Connect
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eB Office Connect
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eB Mail Connect
LoB Product Integrations
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eB Indus Connect
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eB Documentum Connect
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eB Maximo Connect
Server Options
DOCUMENT COPY AND DISTRIBUTION MANAGEMENT, EB DC DOCUMENT CONTROLLER, DOCUMENT CHANGE MANAGEMENT
The eB DC Document Controller application includes all the capabilities of the eB DM offering but extends these with the addition of document change management, document copy and distribution management and work management. It is typically used when greater control is required over documents throughout their life cycles, such as is the case in regulated industries. In a user-friendly way, it enables users to identify and query documents and associated document data and performs document change management and distribution. It ensures quick and easy access to documents and their contents, providing extremely flexible access control and permission mechanisms to ensure the safety of company data in a multi-user, complex, organizational environment.
Furthermore, documents may be identified in the context of product and process functional areas that represent the enterprise environment, thus providing a logical way of storing and accessing documents. A document is maintained as a user-defined reference to any data stored anywhere on any media in any format i.e. paper, microfilm, electronic, etc. Electronic master copies of documents are stored in one or more predefined electronic read only vaults and multiple locations for hard copies of documents can be specified.
DOCUMENT INDEXING
Document indexing is the process of identifying a document by a unique number and revision and recording other important data determined by the supported business processes. eB DocController is independent of, and can accommodate, any numbering system. Attributes such as the title, type of document, status, effective date, date obsolete, user-defined attributes and other user-defined data (characteristics) can be identified and controlled. In addition, cross references to other documents, references to superseded documents as well as references to locations and statuses (available, issued, lost, destroyed) of the various document copies are maintained.
DOCUMENT MASTER RECORD INDEXES
Document master record indexes may be created using the virtual folder capability of eB DocController. Documents can exist in one or more virtual folders at a time and may be structured hierarchically within different group concepts; for example, a system description document could exist in a folder called operation and/or maintenance. This functionality allows multiple views of information to be created to suit the requirements of many business processes in the enterprise.
DOCUMENT HIERARCHICAL STRUCTURES, DOCUMENT RELATIONSHIPS, COMPOUND DOCUMENTS
Documents may be linked to each other in a hierarchical manner. Document relationships may be classified as one of the following: contained in, propagated from, or referenced by. This allows the definition of compound documents and inter-relationships, comprising other documents to be created and managed by the system. Document hierarchical structures and other hierarchical structures, such as locations and organizational structures may all be viewed graphically.
